OKCrowd

1. Introduction and Acceptance

These Terms and Conditions ("Terms") constitute a legally binding agreement between you and Bright Machine Ltd ("we", "us", "our", or "OKCrowd"), a company registered in England and Wales (company number 7611291) with registered office at Market, 133a Rye Ln, London, SE15 4BQ.

By accessing or using OKCrowd, you agree to be bound by these Terms. If you do not agree to these Terms, you must not use our services.

1.1 User Types

OKCrowd serves three distinct user types, each with specific terms applicable to their use:

Production Users: Employees of casting agencies, production companies, or other organizations who use OKCrowd to manage projects, create agreements, and request signatures
Artistes/Signers: Individuals who receive and sign production agreements, releases, or other documentation via OKCrowd
Administrators: Users with elevated permissions to manage company accounts, billing, and user access

2. Service Description

OKCrowd is a Software-as-a-Service (SaaS) platform that provides:

Digital signature collection and management
Production agreement creation and distribution
Project and cast data management
Secure document storage and archival
Reporting and compliance documentation
Diversity and inclusion data collection (where applicable)

3. Account Registration and Access

3.1 Production User Accounts

To use OKCrowd as a Production User, you must:

Provide accurate and complete registration information
Be at least 18 years of age
Have authority to bind your organization to these Terms
Maintain the security and confidentiality of your account credentials
Notify us immediately of any unauthorized access to your account

3.2 Artiste Access

Artistes receive access to sign specific documents via unique, secure links sent by Production Users. No account registration is required for Artistes to sign documents, though you may be required to provide personal information as part of the signing process.

3.3 Account Suspension

We reserve the right to suspend or terminate accounts that violate these Terms, engage in fraudulent activity, or pose a security risk to our platform or other users.

4. Data Ownership and Usage

4.1 Your Data

You retain all ownership rights to the data you submit to OKCrowd, including:

Production agreements and templates
Cast and crew information
Project data and scripts
Digital signatures and signed documents
Diversity and inclusion data

4.2 Producer Data Usage

"Producer Data" means all data provided by Production Users or their affiliates, including data used, generated, or stored in connection with productions and use of OKCrowd.

We are authorized to access, use, and display Producer Data solely for:

Providing and maintaining the OKCrowd service
Facilitating signature collection from Artistes
Generating reports and documentation as requested
Complying with legal obligations

We will not:

Sell, rent, or share your data with third parties for their marketing purposes
Use your data to compete with you or your business
Aggregate or modify your data except as necessary to provide the service
Reverse engineer, decompile, or disassemble your data

4.3 Artiste Data

When you sign a document as an Artiste, the information you provide (including your digital signature, personal details, and any other data requested in the signing process) is collected on behalf of the Production User who sent you the signing request. This data is shared with the Production User and may be used by them in accordance with the agreement you are signing and their privacy practices.

4.4 Data Processing

We process all data in accordance with our Privacy Policy and applicable data protection laws, including GDPR. We act as a data processor for Production Users and as a data controller for our own operational data.

5. Digital Signatures and Legal Validity

5.1 Electronic Signature Consent

By using OKCrowd to sign documents, you consent to the use of electronic signatures and agree that such signatures have the same legal effect as handwritten signatures.

5.2 Signature Authentication

We implement security measures to verify the identity of signers, including:

Unique, time-limited signing links
IP address and browser fingerprinting
Timestamp recording
Email verification

5.3 Document Integrity

All signed documents are:

Encrypted at rest and in transit using industry-standard encryption (TLSv1.2, TLSv1.3)
Fingerprinted using SHA-256 hashing to detect tampering
Stored with comprehensive audit trails
Archived to secure, long-term storage (AWS S3 Glacier) after 30 days

5.4 Signature Archival

Digital signature data is archived to AWS S3 Glacier storage 30 days after creation. Archived signatures:

Remain encrypted and secure
Are retained for legal and compliance purposes
May take 3-5 hours to retrieve if needed
Are automatically included in cached PDF documents for immediate access

6. User Responsibilities

6.1 Production Users

Production Users are responsible for:

Ensuring legal authority to collect signatures on agreements
Complying with employment, data protection, and industry regulations
Obtaining necessary consents from Artistes for data collection
Managing user access within your organization

6.2 Acceptable Use

You may not use OKCrowd to violate laws, infringe rights of others, transmit malicious content, or attempt unauthorized access to our systems.

7. Intellectual Property

You retain all rights to content you create. We own the OKCrowd platform. By using our service, you grant us a limited license to host and process your content to provide the service.

8. Data Security and Privacy

We implement industry-standard security including encryption at rest and in transit (TLSv1.2, TLSv1.3), ISO27001-accredited data centers, and regular security audits. See our Privacy Policy for full details.

8.1 Data Retention

Active account data: Retained while account is active
Signed documents: Retained for legal compliance (minimum 7 years)
Cancelled account data: Retained for 30 days, then deleted

8.2 Data Breaches

In the event of a data breach, we will notify affected users within 72 hours and report to relevant authorities as required by GDPR.

9. Third-Party Services

We use AWS for data storage and archival.

10. Limitation of Liability

OKCrowd is provided "as is" without warranties. To the maximum extent permitted by law, we are not liable for indirect damages, loss of profits, data loss, or service interruptions.

You agree to indemnify Bright Machine Ltd from claims arising from your use of OKCrowd, violation of these Terms, or content you create.

11. Governing Law and Disputes

These Terms are governed by the laws of England and Wales. Disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales. We encourage informal resolution before formal legal proceedings—contact us at info@brightmachine.co.uk.

12. Changes to Terms

We may update these Terms by posting changes on our website and notifying registered users by email. Continued use after changes constitutes acceptance.

13. Specific Terms by User Type

13.1 Production Users

You are responsible for the legal validity of agreements you create, compliance with employment and labor laws, obtaining necessary consents, and any misuse by users in your organization.

13.2 Artistes

By signing documents, you confirm you are at least 18 years old (or have parental consent), understand your electronic signature is legally binding, and acknowledge your data will be shared with the Production User. You can request copies of signed documents and exercise your GDPR rights.

13.3 GDPR Rights

You have the right to access, correct, delete (subject to legal obligations), restrict processing, port, or object to processing of your personal data. Contact us at info@brightmachine.co.uk to exercise these rights. We will respond within one month.

14. Contact

Bright Machine Ltd
Market, 133a Rye Ln, London, SE15 4BQ
Email: info@brightmachine.co.uk

By using OKCrowd, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.

Terms and Conditions Last updated October 2025